Onboarded - Automated Software from Pre-hire to Post placement

Onboard one or one hundred staff with just one link - no paperwork and no follow-up

Take care of everything with Onboarded, from pre-hire registration to post-placement onboarding, background checks, inductions, signed contracts, payroll information and more!

If it’s part of your onboarding process, we can make it happen.

Onboarded is flexible and designed to work to your requirements. We can integrate all the elements you need, including induction training, onboarding videos, specialised forms, and any custom requirements unique to your business or agency. In addition, we connect with a range of recruitment and billing software to deliver an integrated, seamless solution.

Onboarded features
for pre-hire registration and post-hire onboarding

Pre-hire Onboarding

Collect relevant registration information from your applicants, like contact details, skills, and more, prior to hiring or interview stage.

Background Checks

Make background checks a breeze, with right to work, reference and police checking services at your fingertips.


With just a single, secure URL, you’ll have your candidates completing their induction and on-site in a fraction of the time.


Collect TFN, super fund and bank details in advance to get your candidate onboarded faster.

Compliance Documents

Store licenses and certificates, identification documents and industry cards, including expiry dates and reference numbers.

Signed Contracts

Get your hires to sign their contract and terms and conditions, including policies, all through one platform.

What makes Onboarded different?


Our platform can be integrated and modified to match your business requirements, including induction training, onboarding videos, specialised forms and custom requirements unique to your business or agency. If it’s part of your onboarding process, we can make it happen.


Mobile Friendly

Candidates can complete and sign all necessary paperwork online from any device, uploading documents by taking pictures straight from their mobile, with just a single, secure URL, No usernames or passwords and no scanning.



Whether you onboard 1 or 100, Onboarded is designed to grow alongside your business without adding additional burden on your team. It scales with your business, both up and down, to manage seasonality. Our costing is in line with your volume, making it perfect for small businesses with a couple of users through to large enterprises with 1000s of users.



Onboarded aligns with your existing business processes by automating and enhancing them to deliver outcomes faster. Your ATS/CRM solutions should be the one source of truth, so our platform seamlessly connects and stores onboarding information directly into their existing platform.



We host your data in a local data centre to ensure it remains onshore. To protect and maintain its accuracy, all data is encrypted at rest and in transit using Secure Socket Layer (SSL). To provide independent assurance, Onboarded has been PEN tested by an external security organisation.


Integrate and Automate

Onboarded seamlessly integrates with your existing ATS/CRM technology and instantly transfers all documentation, details, forms and credentials. There’s no double-up on data entry or issues with data integrity. Fully automate your processes to become compliant, efficient and meet best practice recruitment.

Integrations with Onboarded

Our platform integrates easily with leading recruitment software and applicant tracking platforms…

Why our clients choose

0 K+
candidates onboarded each month
0 /5
average rating received from over 44,000 candidates
0 %
candidates complete the process on a mobile device


of candidates complete
their onboarding within 24 hours

Onboarded In Action

Don’t just take our word for it. See how Onboarded saves businesses time and money while delivering a better onboarding experience.

Before we used Onboarded, we were often up to 4 weeks behind in capturing all the details of the new candidates into our systems. We had to not only clear the congestion but also improve the quality of data captured.

Richard Walters
National Commercial Manager, Toll

Onboarded is simple to use, efficient and fit-for-purpose, and the support is second to none. The team is highly responsive and understands our challenges. It’s everything you need in a tech partner.

Maria Karpetis
Projects Manager, Horner Recruitment

With Onboarded, more than 90% of our candidates complete their onboarding process in under 72 hours. There’s no way our manual process could have ever delivered that.

Kerrie Gregory
General Manager of Operations, AWF

Before Onboarded we had manual processes. Everything was a printed PDF or we used fillable PDF forms, before COVID people came into the offices in person. We were able to manage a lot easier during that time because we had Onboarded.

Megan Kearney
HR Adviser, spinifex

Start saving time today

Get new hires up and running fast, automating repetitive tasks and saving time and money. Book a demo to find out how.

Onboarded Insights

The latest tips and market insights from the Onboarded team.

Onboarded Named RecOS Partner of the Year at the Vinny Awards 2023

Onboarded, an automated employee onboarding software solution, is thrilled to announce that it has been named RecOS Partner of the Year at the Vinny Awards 2023. The prestigious Vinny Awards are presented by Vincere, a leading provider of recruitment and staffing software. The event recognises innovation and success in the recruitment industry.

Read More

Why Great Onboarding is Key to Improving Employee Retention

With so much movement in the employment market right now, there’s an increased focus on employee retention. Your retention strategy should kick in during the recruitment phase, with onboarding playing a critical part. Here’s how a great onboarding experience can improve your employee retention.

Read More

Work with the leading recruitment onboarding software

Find out why our clients love Onboarded. Book a demo and get started today.